1. Temporary Withdrawal: Exhibits may be withdrawn temporarily from the Clerk’s office only by:
    • The Judge having the cause under consideration;
    •  Official court reporters for use in connection with their duties, without court order; and
    •  An attorney of record, upon court order.
    •  Videotaped Depositions: Videotaped depositions published in open court shall be treated as court exhibits, with the same retention standards. A party who wishes to make a published videotaped deposition part of the court file must submit a certified transcript of the deposition.
  2. Return of Contraband Exhibits. When contraband, alcoholic beverages, tobacco products or controlled substances are being held by the Clerk of the Court as part of the records and files in any criminal case, and all proceedings in the case have been completed, the court may order the Clerk to deliver such contraband or substances to an authorized representative of the law enforcement agency initiating the prosecution for disposition according to law.
  3. Return of Exhibits and Unopened Depositions. When a civil case is finally concluded, and upon stipulation of the parties or court order, the Clerk of the Court may return all exhibits and unopened depositions, or destroy the same.
  4. Disposition of Exhibits. After final disposition of a civil cause, the Court, after a hearing, may order the clerk to destroy or otherwise dispose of physical evidence which cannot, because of bulk or weight, be retained in the case file provided that all parties of record are given thirty (30) days written notice of any such hearing.
  5. Return of Administrative Records. When a case for review of an administrative record is finally completed, the Clerk shall return the administrative record to the officer or agency certifying the same to the court.
  6. Verbatim Record of Proceedings. A verbatim report of proceedings shall not be withdrawn from the Clerk’s Court office except by court order.
  7. Transcripts. A request for a copy of a transcript prepared by a court reporter in the possession of the Clerk of the Court, shall be referred to the court reporter who prepared said transcript.
  8. Electronic Recording of Proceedings. The court Clerks shall maintain custody of electronic recordings created in any civil or criminal proceedings.
  9. Video Recording of Proceedings.The court Clerks shall maintain custody of video recordings offered and/or admitted as evidence in any civil or criminal proceedings.

[Updated September 1, 2024; Updated format only April 16, 2025]